Rent Guarantee

Rent Guarantee:Hassle-Free Income Security

At Swift Haven Property Management, we understand the importance of a stable and predictable income stream for property owners. Our Rent Guarantee service offers you peace of mind by providing a guaranteed monthly rent, managed tenancy, and a hassle-free experience. Here’s how our 4-step process works:

Step One: Tailored Contract for Confidence

The property owner takes control by choosing the contract length, ranging from one to five years. Swift Haven works closely to agree on a monthly rent and guarantees it. This unique arrangement empowers you to plan ahead with confidence. Once the agreement is signed, Swift Haven becomes liable for your rent, essentially becoming your tenant. This means you receive a steady income, even if the property is not currently let.

Step Two: Seamless Tenant Placement

Swift Haven takes the lead in sourcing a suitable tenant, handling all necessary paperwork and formalities. We coordinate the move-in date, conduct a comprehensive inventory, and ensure the property complies with all regulations before the tenant occupies it. Our goal is to make the process smooth and stress-free for property owners.

Step Three: Monthly Income with Full Management

Enjoy a set rent every month while Swift Haven expertly manages the tenancy. We handle tenant queries, carry out general property maintenance, and make necessary repairs (excluding structural building repairs). Our team is proactive in addressing regulatory issues, ensuring your property remains in compliance throughout the tenancy.

Landlord Fees

Letting Service: 8% of annual rent achieved

  1. Market your property as appropriate at the agreed rent. Advertise on our website and UK’s leading property portals.

  2. Ensuring compliance with Gas, Electrical, furniture safety regulations and EPC. Arranging if required (additional fees).

  3. In line with The Money Laundering Regulations 2007, as a regulated profession, we are duty bound to carry out due diligence on all of our clients to confirm their identity.

  4. Erect board outside the property in accordance with the Town & Country Planning Act 1990

  5. Introduce prospective tenants for the property. All viewings are accompanied by an agent of Swift Haven Ltd.

  6. Apply for appropriate references’ via a professional independent reference agency and forward to you for approval (or agree with you in writing in advance the extent of our authority to accept a tenant on your behalf).

  7. Negotiate the terms of the Tenancy between yourself and the Tenant and ensure that an appropriate Tenancy Agreement and Notices are prepared and signed by or on behalf of the Landlord and Tenant.

  8. Arrange for the preparation of an independent inventory prior to the commencement of the tenancy, if stated to be required at an additional cost (price dependant on size of property).

  9. Swift Haven Ltd will be able to arrange rent guarantee insurance for you at an additional cost should you require (Price varies depending on annual rent agreed)

  10. Collect and remit initial month’s rent received and provide tenant with methods of future rent payments

  11. Assisting the landlord to register with appropriate deposit protection scheme.

Letting & Property Management Service: 15%

In providing the Letting and Management Service, in addition to the services outlined in paragraphs 1) to 11) above, Swift Haven Ltd will:

  1. Collect the monthly instalments of rent on your behalf and forward net rents to your bank account. Deduct costs of commission and other works.

  2. Prepare and submit monthly statements to yourself and/or your accountant.

  3. Make all reasonable endeavours to notify the Local Authority and service companies of a change of occupant

  4. Swift Haven Ltd will carry out routine visits upon the property.

  5. Lodge and progress any insurance claim relating to the property on your behalf and notify landlord of the outcome.

  6. Submit deposit to Deposit Protection Scheme.

  7. Arrange inventory, check in and check out.

  8. Arrange statutory inspections such as Gas Safe, EPC and electrical installation tests.

  9. Pursue non-payment of rent.

  10. Hold keys throughout the tenancy term.

  11. Ascertain whether the tenancy wishes to renew the let.

  12. We will be the first point of contact for any tenancy related emergency.

  13. Commission fees are charged on a monthly basis throughout  the duration of the tenancy

  14. Serving Section 21 notice for possession at the right time.

Discounts to these rates may be available for multiple properties. Please contact us for further details on 0207 2263969.

Additional Fees

  1. Additional copy of the Tenancy Agreement: £10.00

  2. Additional copies of safety certificates (NIC-EIC, Gas Safe and EPC): £5 per certificate

  3. Deposit Registration Fee (included with the full management service: £50.00 Swift Haven Ltd registers and deposits all deposit moneys with Deposit Protection Service unless specifically instructed otherwise by our client.

  4. Submission of non-resident landlords receipts to HMRC: £30.00

  5. Abortive Tenancy Charge (Once Landlord has accepted the offer verbally or in writing): £250.00

  6. Extension of Tenancy Agreement, review rent in accordance with current prevailing market condition and advise the landlord, negotiate with the tenant(s), update the tenancy agreement: £500.00

  7. Inventory, Check-Ins and Check Out inspection. Under the Tenancy Agreement, the landlord is responsible for the cost of the Inventory Make and the Check In inspection (the tenant is responsible for the charges for the check out inspection). Inventory Make and Check-In charges varies dependant on property size.

  8. Property Clean : price varies on size of property

  9. Gas Safe inspections/certificates: £95.00

  10. Energy Performance Certificate: £65.00

  11. Preparation of documentation for Court Proceedings or Deposit Scheme adjudication: £50.00

  12. Court attendance: £50.00 per hour

Swift Haven Ltd reserves the right to change the schedule of fees and these terms of business upon providing reasonable notice in writing.

Tenant Fees

Pre-Tenancy Fees

Holding-Deposit – Once you have located a property, we will require one week’s rent as a holding deposit to secure the property by removing it from the market. This deposit will be deductible from the balance of the security deposit when that is paid. It is only refundable if on our part or the landlords part, the tenancy cannot proceed.

Once satisfactory referencing is completed, these references may be passed to our client so that they can make a decision on granting a tenancy. Before the tenancy can proceed you need to provide us with a photo ID in the form of a passport or EU driving licence.

Security Deposit – A deposit equivalent to Five weeks rent must be paid in cleared funds before you sign the tenancy agreement. Where applicable, Swift Haven Ltd will secure the deposit monies with a deposit protection scheme on the landlords behalf. All deposit deductions must be agreed in writing by both landlord and tenant upon the termination of the tenancy. The tenancy agreement entered into is between the landlord and the tenant and, therefore, the tenant cannot hold Swift Haven Ltd liable for any deductions made from the deposit which may fall into dispute.

Fees During Tenancy

If you wish to change or remove any of the named tenants, this will require permission from the Landlord and drawing up of a Deed of Surrender of Tenancy. There will be a charge for this service of £50.

Post Tenancy Fees

Should you wish to terminate your tenancy before the end of the term and you are not exercising a break clause contained in your Tenancy Agreement, you will remain liable for rent until the expiry of a break clause or a new tenancy has begun thus releasing you from your tenancy obligations. In such cases, you will be responsible for the repayment of the pro-rata commission paid in advance by the landlord for the unexpired portion of the tenancy, deposit registration fee (£45), check in and inventory fee and potentially the difference in rent if the new tenancy is agreed at a lower rental value than your tenancy. Swift Haven Ltd reserves the right to change the schedule of fees and these terms of business upon providing reasonable notice in writing.